Now more than ever, we’re all looking for answers. This is especially the case, if your wedding or event plans are being affected by the COVID-19 pandemic. It is very important to us that we can answer any questions you might have regarding how to navigate your wedding and coronavirus, so we have compiled a bunch of information that will hopefully shed some light on your questions.
The main thing that we want you to remember though, is that only you can choose what is right for your wedding and your loved ones in light of the Coronavirus pandemic. There is no right or wrong way to navigate your wedding plans during this time, there is only YOUR way and NEVER feel bad about your decisions, your friends and family will support you 100% with whatever you decide is right for your wedding.
With that being said, we want to assure everyone that we have every intention of fulfilling our role at your wedding or event and that we are prepared. We are staying updated on the latest information from the CDC, the WHO and local and state authorities; acting responsibly by avoiding travel to outbreak hotspots; practicing social distancing by holding most meetings online instead of in person; swapping hugs for a friendly wave; and, last but not least, practicing good hand hygiene. Additionally, we are making sure that all of our clients know what to expect from us as per contract.
“It’s a scary and uncertain time right now for couples and for your vendors. We can get through this together, and we will! Your vendors want to help you make the safest and best plan for your wedding day amid this chaos.”
– Kinsey Roberts of She Creates Business
Frequently Asked Questions Regarding Our Business and COVID-19
What changes are happening for Upcoming Weddings/Events?
Changes are happening for all couples planning their weddings, and although our season doesn’t start until May we have taken action by creating a Plan A and Plan B option with each of our couples if they are needed. We are working with them personally to come up with options that are the right fit for them. Our best piece of advice to our couples right now is to lean on your vendors because we are here for you! Just remember that communication is key, so if you have any questions or concerns we can always be reached by email or phone call/text.
Can an Event Be Rescheduled?
Absolutely! Please keep in mind though, that we only host a limited number of weddings a season so we can really get to know our couples. We will do what works best for each couple in this ever changing environment and will do everything we can to find an available future date for any postponed weddings. We have a tight knit vendor community that all want to make your wedding happen and we will do everything we can to make sure it does. We are all in this together!
“Tips for Postponing your Wedding”
Written by Samantha Nelson of EVL Events
1. Contact your venue and ask about new date options.
2. Contact your vendors and ask if they are available for the dates provided by the venue. I recommend using Doodle.com. Insert all the dates and as they click on their availability, it will show what overlaps. This cuts out a lot of back and forth.
3. Review your contracts to understand the postponement or cancellation clauses.
4. Pick a date and communicate it to your vendor team. A group email is perfectly acceptable but please BCC to lessen the reply-all traffic at this time.
5. Have your vendors draft new paperwork whether they are able to transfer with you or having to activate their cancellation.
6. Be kind. Kindness is putting people at the top here. You get far more with honey than vinegar and even a simple “I know you’re working hard” can go a long way in a more positive outcome for you. Not because vendors don’t care. But because they are literally triaging the situation and it is human nature to give more to those that are kind. Pushiness and too much following up is overwhelming vendors right now and ultimately it is just slowing them down. The phone is your best bet right now! Much much faster.
7. You are most likely to keep your vendors if you choose a Thurs, Fri or Sunday (weekday in general), which means less loss for you financially as well.
8. Begin contacting backup vendors as they are filling with changes as well.
Helpful Insight From Other Wedding Industry Professionals
Reach Out to Your Vendors
“My best piece of advice is to lean on your vendors. We are HERE FOR YOU and we have more ideas and connections in this industry that you might realize. We are survivors and have the thickest of skin. From your planner and photographers to your stationer and rental company, we will find a solution that works for all considered.
The heart and soul you poured into planning will not fade away. The details DIY’d live on and will still serve a purpose a few months from now. We’re all in this, reimagining what our new world, after this blink of time, will look like. And while we may have more questions than answers right now, I do know that on the other side is a day waiting for you both.
“Don’t make this decision on your own- instead, connect with your wedding day team to discuss at length. Your planner should be able to help you reach an informed decision about next steps and you’ll also want to loop in your venue and caterer to start. In many instances, you may not have much of a choice in the matter but with the right team in place, you’ll be able to navigate a postponement.”
– Kevin of Fantasy Sound Event Services
Some More Helpful Sources For Couples
Click Here for Tips and Advice From Every Last Detail on How To Postpone Your Wedding Amid Coronavirus Concerns
For Tips on How to Conduct Backup Wedding Day Plans and Other Helpful Tips Check Out This Article: The Coronavirus and Your Wedding by Budget Savvy Bride
What To Do About The Coronavirus and Your Wedding by Every Last Detail